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Counting Inventory (3 of 3) Fixing a Count After It's Finalized

Creation date: 7/22/2026 4:56 PM    Updated: 7/27/2026 8:47 AM   counting inventory entering counts finalize inventory oc pro optimum control summarize
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Optimum Control · Counting Inventory · Part 3 of 3
Fixing a Count After It's Finalized
Miscounts, typos, and missing items can all still be corrected.
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Miscounted something, typed a number wrong, or realized an item was missing from the sheet? A finalized inventory can still be corrected. Nothing is lost — the system keeps a record of both the original and the adjusted counts.
✏️  Correcting a count you already entered
1
Click Count Inventory on the main toolbar.
2
Double-click the finalized inventory you need to fix. It opens showing the Inventory Summary.
3
Click Adjust Countsheet on the inventory toolbar. Your original count sheet appears.
4
Change the counts that were wrong.
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Click Re-Summarize & Save.
6
The Inventory Adjustments screen shows the original counts alongside your new ones. Review it.
7
Click Close (X).
💡 Always fix the count itself, not the summary. This matters especially for preps — correcting the actual count lets the system recalculate every ingredient that goes into them. Editing anywhere else won't do that.
➕  Adding an item that was missing from the sheet
Sometimes you find something on the shelf that never made it onto the count sheet.
1
Click Count Inventory.
2
Double-click the finalized inventory.
3
Click Adjust Countsheet.
4
Click Add Item on the inventory toolbar.
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Double-click the item you want to add.
6
Depending on the location you're viewing, you may need to search for the item after it's added.
7
Enter the counts for it.
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Click Re-Summarize & Save.
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Review the Inventory Adjustments screen, then click Close (X).
⚠
Before you adjust
Re-run your reports afterwards — any report you ran before the adjustment used the old numbers. Tell your manager if the change is significant — a large adjustment can move food cost noticeably, and it's better flagged than discovered. Don't guess — if you're not sure of the real number, go count it again. An invented figure is worse than a late one.
🆘  If something goes wrong
Program problem — errors, crashes, failed saves, a report that won't run → TracRite support at Support@tracrite.net (they know their software best).
"How do I / why does my data look like this?" — missing items, vendors, recipes, or numbers that look off → your F&B manager or executive chef. These are operational questions, not software faults.
Hardware, network, a lost license, or OC missing from a workstation → that's the short list Argus IT handles.
See Optimum Control — Common Issues and How to Get Help (KB-210001) for the full "who to contact for what" breakdown before reaching out.
ArgusIT KB# 210005 · Tags: optimum control · oc pro · inventory · adjust count · fix count · finalized inventory
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