Which Report Do I Need?
Creation date: 7/22/2026 5:17 PM
Updated: 7/27/2026 8:47 AM
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Optimum Control Guide
Which Report Do I Need?
Start with the question you're asking — this points you at the right report.
🎯 Start with the question you're asking
"Where am I losing money? What's my variance?" → Usage Summary — the core report; compares ideal vs actual usage. See Reading the Usage Summary Report. "What sold, and how much of it?" → Sales Mix — By Product — the number of each menu item sold, and the revenue. "What did I count, and what's it worth?" → Inventory / Review Inventory — your counts and their valuation for a given inventory. "What did I spend with suppliers?" → Purchasing reports — invoices and purchase totals over a period. "What's a plate or recipe costing me?" → Recipe / Product cost reports — cost and margin on your menu products. "What sales haven't been linked yet?" → Pending Sales (under Sales Reports). See Pending and Unlinked Sales. "What got wasted?" → Waste detail, or the waste drill-down inside the Usage Summary. 📅 Almost every report needs a date range
Most reports ask for a period — a start and end date. For usage and variance, that period has to sit between two finalized inventories, or the numbers won't calculate. Pick your dates to match your count dates.
🖨️ Viewing, printing, exporting
Once a report is on screen you can generally print it or export it (commonly to PDF or Excel) using the toolbar. If you need a report regularly, ask your manager whether it can be set up as a favourite so you're not rebuilding it each time.
💡 The two worth running every period
If you only run two reports, run these:
💡 Together they answer: "what went out the door, and does it match what should have?"
🆘 If something goes wrong
Program problem — errors, crashes, failed saves, a report that won't run → TracRite support at Support@tracrite.net (they know their software best).
"How do I / why does my data look like this?" — missing items, vendors, recipes, or numbers that look off → your F&B manager or executive chef. These are operational questions, not software faults.
Hardware, network, a lost license, or OC missing from a workstation → that's the short list Argus IT handles.
See Optimum Control — Common Issues and How to Get Help (KB-210001) for the full "who to contact for what" breakdown before reaching out.
ArgusIT KB# 210013 · Tags: optimum control · oc pro · reports · usage summary · sales mix · purchasing
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