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Keeping Item Pricing Up to Date

Creation date: 7/23/2026 3:21 PM    Updated: 7/27/2026 8:47 AM   case size food cost invoice invoices item item cost oc pro optimum control update price update pricing
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Optimum Control Guide
Keeping Item Pricing Up to Date
Costing is only as good as the prices behind it.
ℹ
Optimum Control's costing is only as good as the prices behind it. When supplier prices change, your item costs need to follow — otherwise every recipe built on those items is quietly wrong.
💵  The easiest way: enter your invoices
For most items, you don't update pricing by hand at all — entering invoices does it for you.
When you enter (or receive) an invoice and the price has changed, Optimum Control updates that item's unit cost automatically, and every recipe using it recosts. This is the single biggest reason to keep invoices current.
💡 If your costs look stale, the usual cause is un-entered invoices — not a pricing setting. Catch up the invoices first.
✍️  Updating a price directly
Sometimes you need to set a price without an invoice in hand — a quoted price, a correction, a new item not yet delivered.
1
Open the item (Items on the main toolbar, then double-click it).
2
Go to the Case Size / pricing information.
3
Update the price for the relevant case size.
4
Save.
💡 The item's cost — and every recipe using it — updates to match.
⚠
Watch the case size
Pricing lives against a case size, so make sure you're updating the right one. If an item has more than one case size, update the price on the size that actually changed. And check whether the price is per case or per split unit before you type — putting a case price into a split-unit field (or the reverse) throws costing off by the whole case quantity.
📊  Why this matters
  • Recipe and plate costs are built from item prices — stale prices mean fake food-cost numbers.
  • Menu pricing decisions made on wrong costs lead to margins that aren't real.
  • Variance in dollars on the Usage Summary depends on current pricing.
💡 Keeping prices current — mostly just by entering invoices promptly — is what makes every other number in the system trustworthy.
🆘  If something goes wrong
Program problem — errors, crashes, failed saves, a report that won't run → TracRite support at Support@tracrite.net (they know their software best).
"How do I / why does my data look like this?" — missing items, vendors, recipes, or numbers that look off → your F&B manager or executive chef. These are operational questions, not software faults.
Hardware, network, a lost license, or OC missing from a workstation → that's the short list Argus IT handles.
See Optimum Control — Common Issues and How to Get Help (KB-210001) for the full "who to contact for what" breakdown before reaching out.
ArgusIT KB# 210021 · Tags: optimum control · oc pro · pricing · item cost · update price · case size · invoices · food cost
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