Book4Time — Reading the Scheduler: Colours, Icons and Views

The Scheduler is the main working screen: one column per technician and per bookable resource (cabanas, kayaks, paddle boards, shuttle), with time slots down the side. Knowing the colour and icon language makes the day readable at a glance.

1

Open Appointments → Scheduler. It opens on today; use the date picker or the arrows / "Today" link at the top right to move around. Week and Month tabs switch the view.

2

Filter with the bar at the top: Location, Service, View by (Technician or Room/Facility) and Resource. "Save Filter" remembers your preferred view.

3

White cells are open, bookable time on someone's shift; grey cells are unavailable/off-shift time.

4

Click the "Legend" tab on the left edge of the screen for the full colour and icon key.

5

Side tabs also include "Appointment cart" (holds bookings in progress) and "Central search".

Appointment colours

Yellow = in-progress · salmon/red = edit mode · light blue = booked · purple = in service · pale yellow = wait list · grey = closed · green = processing.

Left border colours (request type)

Green = no preference · red = technician requested · pink = female requested · brown = male requested · blue = referral.

Common icons

Birthday, internal notes, customer flags, reconfirmed / needs reconfirmation, recurring appointment, member booking, package booking, guest type, online booking, add-on services, checked in / checked out, cancelled, no-show, guest intake form complete or not, guarantee required, reservation guarantee, wristband.

Most "technician" columns are actually resources

At Eldorado, columns like Cabana 1/2, Kayaks, Paddle Boards, Kids, and Shuttle are resources, not people. The human technicians are the named columns (e.g., Yee).